What is Dropbox and how can I use it during course development?
Posted by Anna Wright on 16 February 2012 02:29 PM
Note: These instructions are for CGCE faculty teaching online or hybrid courses—not CGCE students.
Dropbox is a file hosting service that uses cloud storage to store and share files and folders using file synchronization. The Dropbox application installed on your computer will automatically sync to the Dropbox website and any other computer(s) or devices (i.e. iPhone, iPad, etc.) linked to your account as soon as it notices a change in your Dropbox folder.
Once your files are synced, you can access them directly from each devices where Dropbox is installed and linked to. For example, say you saved a document in the Dropbox folder on your desktop computer at work and wanted to access it on your laptop at home. Simply start up your laptop and allow Dropbox to sync. As soon as it's finished syncing, the document you were working on at the office is right there on your laptop. You can pick up where you left off. It is the easiest way to make sure your files are up-to-date and accessible anywhere. No matter which computer or device you use, the files will appear the same, or synced, wherever you go.
Click on one of the following links for more information:
When you install the Dropbox desktop application, it creates a new folder on your computer. It works like any other folder on your hard drive, except everything in your Dropbox folder automatically syncs to the web and to any other computer with Dropbox installed.
It's easy. Move your files into your Dropbox by dragging and dropping them into your Dropbox folder. That's it. The files you dropped in will automatically be backed up online and synced to your other computers. You don't have to do anything. You can even save files directly to your Dropbox folder from any application.
Dropbox overlays icons over the files and folders in your Dropbox and over the Dropbox icon on your system tray or menu bar.
For instance, you’ll know when syncing is complete when the Dropbox status indicator changes from a rotating blue sync marker to a white check mark on a green circle. The check mark indicates your Dropbox is fully synced.
We recommend keeping your Dropbox folder on your computer organized. You can create folders and subfolders as you would in any other folder on your computer. See the example below.
Example Folder Structure:
We recommend using Dropbox to store and share your voice-over lectures files with your Instructional Designer (ID). After you've finished recording your lectures in Camtasia (or other software), you can share the folder containing all of your course's lectures with your ID. Your ID will then accept your invitation to the folder, and download and publish all of your lectures.
To share a folder in your Dropbox, do the following: